Agenda and draft minutes

Special, Cabinet
Tuesday, 27th August, 2019 7.30 pm

Venue: Council Chamber

Contact: Catherine Mackenzie 

Items
No. Item

19.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Miss S Brown (Deputy Cabinet Member for Community), D Carroll (Cabinet Member for Youth and External Partnerships) M Knight (Leader of the East Wycombe Independent Party), M Harris (Deputy Cabinet Member for Economic Development and Regeneration), G Hall (Deputy Cabinet Member for Environment) and D Watson (Cabinet Member for Finance and Resources).

20.

Declarations of Interest

Minutes:

There were no declarations of interest.

EXCLUSION OF PRESS AND PUBLIC

RESOLVED: That pursuant to Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 the press and public be excluded from the meeting during consideration of Minute Nos 21 and 22, because of their reference to matters which contain exempt information as defined as follows:

 

Minute 21 Joint Waste Contract Procurement

 

Minute 22 Wycombe Air Park Access Road

 

Information relating to the financial or business affairs of any particular person (including the authority holding that information) (Paragraph 3, Part 1 of Schedule 12A, Local Government Act 1972)

 

(The need to maintain the exemption outweighs the public interest in disclosure, because disclosure could prejudice the Council’s position in any future negotiations)

 

21.

Joint Waste Contract Procurement

Minutes:

Cabinet considered a comprehensive report on the procurement of future waste and recycling collection and cleansing services, including the various options and business / operational issues surrounding the current contract serving Wycombe District Council (WDC) and Chiltern District Council (CDC).

 

Cabinet reviewed the additional exempt appendices that had been circulated prior to the meeting during consideration of this item. The additional exempt appendices included a summary of the decision taken by the Shadow Executive on 20 August 2019 and a note of a telephone conference that had been held between CDC/South Bucks District Council’s Chief Executive, WDC’s Chief Executive and Ministry of Housing, Communities and Local Government (MHCLG) regarding the implications of any decision taken in relation to the CDC/WDC procurement of waste collection services.

 

It was noted that WDC and CDC would be holding Cabinet meetings to consider the background information, financial information and the options available to them on 27th August 2019.

 

The Cabinet Member for Environment thanked the Head of Environment and all the officers that had been involved in the joint waste contract procurement for all their hard work. This was then endorsed by the Leader and the whole of Cabinet.

 

The following decisions were made as a decision was required on how the waste and recycling collection and cleansing services would be procured and delivered to ensure continuity of service provision after the expiry of the current contract.

 

In line with the procedures within the Constitution, the Chairman of the Improvement and Review Commission had waived the call-in procedure in relation to the decision below.

 

RESOLVED: That (i) the Shadow Executive of Buckinghamshire Council’s preferred option for the delivery of the relevant services be noted; and

 

(ii) the Cabinet disagrees with the Shadow Executive of Buckinghamshire Council’s preferred option for the delivery of the relevant services.

 

22.

Wycombe Air Park Access Road

Minutes:

The report before Cabinet sought authority to enter into a construction contract with the preferred contractor for the reconstruction of the Wycombe Air Park main access road and extension onto the Southside. It was noted that a competitive tendering process had been undertaken in relation to the above.

 

The following decision was made as the decision taken by Cabinet in 2018 to allocate a revised budget for the access road works did not include specific authority to enter into a construction contract.

 

RESOLVED: That approval to enter into a contract with the contractor set out in paragraph 4 of the report for reconstruction of the main access road (phases 1 & 2) and the extension onto Southside (phase 3) to Wycombe Air Park, as referred to in paragraph 1 of the report be agreed.