Agenda and minutes

Special, Cabinet
Monday, 12th December, 2016 4.00 pm

Venue: Council Chamber

Contact: Catherine Mackenzie 

Items
No. Item

51.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors D Carroll (Cabinet Member for Youth and External Partnerships) and S Raja (Deputy Cabinet Member for Community).

52.

Minutes

Supporting documents:

Minutes:

RESOLVED:That the minutes of the meeting of the Cabinet held on 14 November 2016 be approved as a true record and signed by the Chairman.

 

53.

Declarations of Interest

Minutes:

There were no declarations of interest.

54.

Public Spaces Protection Order - Consultation Update

Supporting documents:

Minutes:

Cabinet was reminded that at its meeting on 11 July 2016, it had agreed to a public consultation being undertaken on the implementation of two proposed Public Spaces Protection Orders (PSPO) for High Wycombe Town Centre and the surrounding area. The consultation responses and findings were included in the report before Cabinet.

 

After due consideration, Cabinet approval was sought to endorse the new Orders for implementation from February 2017.

 

The following decisions were made as new powers had been introduced under the Anti-Social Behaviour, Crime and Policing Act 2014 to deal with anti-social behaviour, including the ability to create a Public Spaces Protection Order (PSPO). In August, Cabinet agreed to launch a consultation on two proposed PSPOs.

 

RESOLVED: That (i) the findings of the Public Spaces Protection Order (PSPO) consultation be noted; and

 

(ii)  the implementation of two Public Spaces Protection Orders as set out in the report for the High Wycombe town centre and surrounding area be agreed, with an implementation date of 1st February 2017 (dependant on weather and the availability of the installation company).

 

 

55.

Local Plan Update

Supporting documents:

Minutes:

The report before Cabinet provided an update on the preparation of the Local Plan. The report highlighted that the timeframe for Cabinet and Council approval of the Plan was March 2017, prior to being published and submitted to Government. It was noted that the Princes Risborough Town Plan would be integrated into the main Local Plan due to the convergence of both timetables. 

 

Cabinet were advised that, as a result of additional work on the District’s housing land supply and revised estimates of housing need, the District’s unmet housing need had reduced from 5,100 homes to 1,700 homes.

 

The report also summarised the work that had been undertaken in relation to the expansion of Princes Risborough, following the publication of the draft Princes Risborough Town Plan in February 2016. Cabinet were asked to agree in principle, if appropriate, to use its Compulsory Purchase Powers to assist in the delivery of the proposals with regards to the Local Plan and associated infrastructure.

 

The following decisions were made to ensure that Cabinet appraised of the progress in preparing the Local Plan and to ensure the delivery of the Local Plan proposals and the proper planning of the District.

 

RESOLVED: That (i) the proposal to include the plan to expand Princes Risborough into the District-wide Local Plan, and the revised timetable, with the final details being agreed by the Cabinet Member for Planning and Sustainability in a revised Local Development Scheme be noted;

 

(ii)    the revised (reduced) housing need for the District, the latest position on housing delivery over the 20 year Plan period and the unmet need that Aylesbury Vale District Council (AVDC) was being asked to accept be noted;

(iii)  Subject to further detailed work and discussions Cabinet be prepared to use Compulsory Purchase Powers to deliver the proposals in the Local Plan and associated infrastructure in appropriate circumstances;

(iv)      the assessment of the comparative deliverability of the different options in relation to the Princes Risborough western link road be noted including;

a.  the detailed deliverability information as set out in Appendix A of the report regarding the western link road option 11b at Princes Risborough; and

b.  the assessment of other infrastructure matters at Princes   Risborough.

 

56.

Risborough Springs Extension Capital Project

Supporting documents:

Minutes:

Cabinet recalled that at its meeting on 8 April 2013, it had agreed to improve the facilities at Risborough Springs Sports and Fitness Centre, subject to a projected revenue income of circa £200k. Cabinet were informed that the projected revenue income could not be met. Therefore, Cabinet were asked to proceed with the extension under the revised terms set out in the report.

 

The following decisions were made as Cabinet had approved a capital budget of £1.2m to extend the current facility on 8 April 2013. This was approved on the basis of projected revenue income of circa £200k per annum. Following detailed negotiations it was not possible to proceed on this basis. Cabinet were asked to consider proceeding on the basis that the proposed scheme would meet the requirement for additional indoor sports facilities for the potential future growth of Princes Risborough.

RESOLVED: That (i) the extension project agreed by Cabinet on 8 April 2013, as set out in Appendix A of the report, on  the revised financial terms set out in the report be agreed; and

(ii)    delegated authority be granted to the Major Projects and Property Executive and the Head of Community Services to negotiate detailed terms with Places for People.

The Leader informed the meeting that following publication of the agenda for the meeting, further information had been obtained in relation to Minute items 57 & 58 which had resulted in the items being exempt pursuant to the paragraph set out in the Exclusion of Press and Public within this document.

EXCLUSION OF PRESS AND PUBLIC

RESOLVED: That the Press and Public be excluded from the meeting during consideration of the following item as they contain exempt information as defined in Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, more particularly as follows:

Minute 57 – Handy X Hub Funding Report for Phase 5

Minute 58 -  Baker Street Redevelopment

Information relating to the financial or business affairs of any particular person (including the authority holding that information) (Paragraph 3, Part 1 of Schedule 12A, Local Government Act 1972)

(The need to maintain the exemption outweighs the public interest in disclosure, because disclosure could prejudice proposed transactions or the Council’s ability to negotiate the most advantageous commercial terms, which would not be in the public interest)

Minute 59 – Urgent Items – Parking

Information relating to the financial or business affairs of any particular person (including the authority holding that information) (Paragraph 3, Part 1 of Schedule 12A, Local Government Act 1972)

(The need to maintain the exemption outweighs the public interest in disclosure, because disclosure could prejudice the Council’s position in any future tender process or negotiations)

 

57.

Handy X Hub Funding Report for Phase 5

Supporting documents:

Minutes:

Cabinet was asked to approve and formally recommend that funding be released for Phase 5 of the Handy X Hub redevelopment.

 

The following recommendation was made in order to progress the Handy X Hub masterplan and enable proposals for the pre-letting of Phase 5 of the project.

 

Recommended: That an addition to the Major Projects Capital Programme for 2017/18 toprovide additional funding as set out in exempt Appendix A of the HXH Phase 5 report be agreed, subject torelevant business case and assurance sign-off by the Corporate Director and Head ofFinance & Commercial Services in consultation with relevant Cabinet Members.

 

 

58.

Baker Street Redevelopment

Supporting documents:

Minutes:

Cabinet were asked to recommend to Council the provision of funding from the capital programme to enable the redevelopment of the Baker Street area.

 

The following recommendation and decisions were made as the opportunity had arisen to regenerate the Baker Street area, largely owned by the Council.

 

Recommended: That an addition be made to the Major Projects Capital Programme for 2017/18 to providefunding as set out in Appendix A of the report for Phase 1 of the Baker Street Area Renewal.

 

RESOLVED: That the addition to the Major Projects Capital Programme for 2017/18 be approved and recommended to Council:

(i)               the proposed masterplan for Baker Street Area Renewal, as set out in paragraph 9 of the report be approved;

(ii)             the proposed lease be approved; and

(iii)         a programme for closure of the George Street temporary long stay surface car park be agreed, with a further report to be brought to Cabinet to confirm alternative arrangements for long stay parking in the western side of the town centre.

 

 

59.

Exempt Urgent Items - Parking

Minutes:

Cabinet approval was sought to determine the most appropriate parking management arrangement for the Council owned car parks.

 

The reason for urgency was that due to recent changes in circumstances a decision was required before the next scheduled meeting in February 2017.

 

The following decision was made to ensure the efficient operation and management of the Council’s car parks.

 

RESOLVED: That option 2 as set out in the report be supported.